Address
300 E Duke St, Hugo, OK 74743
Phone
580-326-3778
Staff
Emily Vanworth
Melanie Baugus
Terrie Jones
Kristi Ferguson
Marsha Worthy
Welcome to the County Clerk's Office
The County Clerk’s Office maintains official county records and provides essential services to the public. These include marriage licenses, vital records, real estate filings, and access to public documents.'
Our office serves as a trusted source for accurate records while working to make services easy to access both in person and online. Step-by-step guidance and downloadable forms are available to help residents complete common requests efficiently.
Emily Vanworth, County Clerk
What We Do
Marriage Licenses
Marriage licenses are issued by the Court Clerk. After the ceremony, the completed license is filed and recorded with the County Clerk’s office. Certified copies of recorded marriage licenses may be obtained here.
Birth and Death Records
Certified birth and death records for events in Choctaw County are issued through the Oklahoma State Department of Health Vital Records Division and can be requested online or by mail. These records are essential for legal, educational, and personal needs. The state’s online index and ordering portal helps you begin a search or request a certified copy.
Real Estate Recording
The County Clerk serves as the official recorder for real estate documents in Choctaw County. This office records deeds, mortgages, plats, easements, and other land records and maintains the official public record. You can search and view recorded documents through third-party public records platforms that host the county’s indexing, or contact the Clerk’s Office directly at the courthouse for in-person service.
Meeting Agendas and Minutes
Meeting agendas, minutes, and public notices for county boards and commissions are maintained in accordance with the Oklahoma Open Meeting Act, which requires that public bodies post notice and documentation of their meetings. You may find current and archived agendas by request through the County Clerk’s Office.
Public Records Requests
Under the Oklahoma Open Records Act, most county government records are available for review or copying. To request documents such as official filings, recorded instruments, or other public information, submit a written request to the appropriate office.
Fees and Payment Information
The County Clerk’s Office publishes the fees associated with record services, including certified copies of vital records, recording real estate documents, and other public filings. Fees are set by state law and county policy.
Frequently Asked Questions
What information do I need to request a birth or death certificate?
You’ll generally need:
-
Name on the certificate
-
Event date and place
-
Valid ID
-
Relationship to the person on the record or legal authority
Fees per certificate usually apply (often around $15–$25).
What fees apply to recording real estate documents?
Fees typically include:
-
First page recording fee
-
Fee for each additional page
-
Record preservation fee (set dollar amount per document)
Exact fees can vary and should be confirmed with the Clerk’s Office before recording.
Are there timeframes for fulfilling requests?
Public records requests are typically processed as soon as possible. Some may be available immediately, while others require search time or copying, especially for older or voluminous records.
What real estate documents can I record with the County Clerk?
The County Clerk records property-related instruments, including deeds, mortgages, liens, assignments, and plats. These become part of the official public record and can be referenced for title research.
How can I find county meeting agendas and minutes?
The County Clerk serves as the official record keeper and secretary for county boards like the Board of County Commissioners and posts agendas and minutes for those meetings. Agendas and minutes are public records and should be available for inspection at the Clerk’s Office or posted online if available.
What payment methods are accepted?
County Clerk offices commonly accept cash, check, money order, and sometimes credit or debit cards. Always check current accepted payment methods with the Clerk’s Office before your visit.
How do I record a deed or other document?
Bring the original document, properly signed and notarized, to the County Clerk’s Office. Pay the recording and preservation fees, and the office will index and file the document as part of the permanent public record.
How do I request public records?
Make your request in writing or in person to the County Clerk’s Office. Include enough detail about what you want (e.g., date range, document type) so staff can locate the records. Oklahoma’s Open Records Act may guide how requests are handled.
Are there additional fees for certified copies or expedited service?
Yes. Certified copies of documents like marriage certificates, deeds, or minutes usually carry an extra certification charge on top of the base document or copy fee. Confirm current costs with the Clerk’s Office before requesting.